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  • Writer's pictureJenny Druck

The Ultimate Guide: Dos and Don'ts of Hiring Live Entertainment




Are you planning a wedding, corporate event, or special celebration? One crucial aspect that can make or break your occasion is the choice of live entertainment. Whether you're dreaming of a soulful jazz band, a high-energy cover band, or a versatile DJ, selecting the right performers is essential for creating unforgettable moments. To ensure you make the best decision, we've compiled a comprehensive list of dos and don'ts to guide you through the process.


✅Do:

1. Research Extensively: Start your search early and explore various entertainment options available in your area. Look for reputable agencies or individual artists with a proven track record of delivering exceptional performances.

2. Read Reviews: Take the time to read reviews and testimonials from previous clients. Positive feedback and testimonials can provide valuable insights into the professionalism, talent, and reliability of the performers.

3. Consider Your Audience: Tailor the entertainment to suit the preferences and demographics of your guests. Whether you're hosting a formal corporate event or a lively wedding reception, choose entertainment that resonates with your audience.

4. Communicate Your Vision: Clearly communicate your event's theme, vibe, and specific music preferences to the performers. Providing detailed information will help them tailor their performance to align with your vision and expectations.

5. Ask for Samples: Request audio or video samples of the performers' past performances to gauge their style, quality, and versatility. This will give you a better understanding of their musical repertoire and stage presence.

6. Discuss Logistics: Discuss logistical details such as performance duration, setup requirements, sound equipment, and space constraints well in advance. Clarifying these aspects will ensure a smooth and seamless experience on the day of the event.

7. Sign a Contract: Once you've selected your preferred entertainment option, ensure that you sign a detailed contract outlining all terms and conditions, including payment schedules, cancellation policies, and performance expectations.


❌Don't:

1. Wait Until the Last Minute: Avoid leaving entertainment planning to the last minute, as popular performers and bands may get booked up quickly, especially during peak wedding and event seasons. Inquire sooner than later!

2. Overlook Experience and Professionalism: While budget considerations are important, prioritize experience and professionalism when selecting live entertainment. Opting for cheaper, inexperienced performers may result in subpar performances and unnecessary stress.

3. Ignore Red Flags: Pay attention to any red flags during your interactions with potential performers, such as unresponsiveness, unprofessional behavior, or reluctance to provide references. Trust your instincts and choose performers who demonstrate reliability and professionalism.

4. Assume One Size Fits All: Avoid assuming that one type of entertainment fits all events. Consider the unique characteristics of your event, such as venue size, theme, and guest demographics, when selecting the most suitable entertainment option.

5. Micromanage: While it's important to communicate your preferences and expectations clearly, avoid micromanaging the performers. Trust their expertise and artistic judgment to deliver an engaging and memorable performance. Many bands even offer an on-site coordinator to ensure smooth sailing for the duration of your event.


By following these dos and don'ts, you can navigate the process of hiring live entertainment for your event with confidence and ease. Remember, choosing the right performers is key to creating a vibrant atmosphere and leaving a lasting impression on your guests. Start planning early, do your research, and communicate openly with your chosen entertainers to ensure a truly unforgettable experience for all.


For more expert advice and assistance in selecting the perfect live entertainment for your event, contact Robin-Banks Entertainment today!


Robin-Banks Entertainment. 4-15-24.


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